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Formal Report Cover Letter Example

Professional Report Cover Page Templates

Free Editable Report Cover Page Templates for Business Documents

First impressions are critical, especially in the corporate world. When you present a business report, the cover page is the first thing that is seen by your reader, typically right before the table of contents. For this reason, it is important to create a cover design that is clean, professional, and appropriate for the subject matter.
As the first page of the document, the main purpose of the report cover page is to accurately reflect the content within. For some recipients, this may be the only page they read, so make sure the text effectively captures the essence of what’s inside. What is included in a cover page for reports depends on the specific purpose and audience. In general, the format should include most (if not all) of the following elements:
  • Title
  • Subtitle
  • Author
  • Author’s Title
  • Company Name/Logo
  • Date of Completion/Submission
  • A Brief Description of the Report
The text within the report cover page should also be displayed in a conservative font type that is mostly free of embellishments, abnormal curvatures, and otherwise unusual designs. Unless one of the other fonts has a design that fits perfectly with your logo or the nature of your report, it is generally best to stick with either Times New Roman or Sans Serif fonts. Times New Roman is an ultra-conservative font that is widely used in the corporate world because it is considered very readable. Sans Serif (meaning “without Serif”) refers to several fairly conservative font styles. Some of the most popular Sans Serif fonts for business include Calibri and Arial.

Creating Professional Cover Pages for Reports

The report cover page is your opportunity to showcase what the report is all about. To create a cover page that really stands out, pay close attention to the following areas: Style: As mentioned earlier, the cover page should be a reflection of what is inside the document. For example, if it is an annual financial report, you would probably want to stick with something clean and professional. On the other hand, if you are preparing a research report about climate science, you may want to include more color and flare. Images: Choose images that complement the report cover page design. For a corporate annual report, the company logo may be all you need. For a scientific research report, you may want to add a flashier cover image, such as a globe, body of water, or nature scene. Brand: The cover page of your report should have a style, color scheme, and font type that are consistent with your company brand. Any images you add should also be consistent with your corporate identity. Title/Subtitle: Your report title and subtitle (if you have one) should be compelling and grab the reader’s attention, making them want to dive deeper into the body of the report. Layout: The layout design of the report cover page is where you bring all the elements together. The colors, images, and text should blend together seamlessly to produce a professional and attractive design.

Microsoft Word Cover Page Templates

Microsoft Word comes with several pre-formatted cover page templates; the exact number varies depending on which version of Word you have. If you are good with design, you can utilize one of the templates within Word as a starting point to develop the cover page for your business report. To add a cover to your document, go to Insert > Cover Page, then pick from one of built-in examples. Our cover pages are designed to allow users to easily create professional looking business report covers. They can be used for a variety of purposes, including, but not limited to:
  • Corporate Annual Reports
  • Corporate Book Covers
  • Marketing Reports
  • Technical Reports
  • Professional Research Reports
  • Financial Reports
  • Progress Reports
  • Audit Reports
  • Lab Reports
  • Test Reports
  • Project Title Pages
  • Proposal Cover Pages
  • Letters of Submittal
These types of reports are generally quite formal, so our designs are very clean and neutral – double space for text, header and footer

Free Report Cover Page Examples

Our cover page gallery below contains templates with very formal and professional designs. Each report cover page template is designed using Microsoft Word with U.S. letter size. If you are in Europe, you can easily change the page size to A4. If you are looking for a template that is less formal, feel free to check out our other free cover report templates (APA format, creative designs, and more).

Annual Report Cover Page

Word document for financial report cover, blue color theme.

  • Size: 183 B
  • Downloads: 10454
  • Filename: annual-report-cover-page.docx
  • Uploaded: 2013-05-16 09:59:00 / 3032
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Purple pattern formal design

Professional and elegant cover page sample with neutral corporate design. Easily change pattern color to match your corporate style.

  • Size: 183 B
  • Downloads: 22833
  • Filename: purple-pattern-formal-design.docx
  • Uploaded: 2013-05-16 10:01:00 / 3034
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Blue Annual Report title page template

Generic report cover template with multi-purpose flexible corporate design.

  • Size: 183 B
  • Downloads: 40422
  • Filename: blue-annual-report-title-page-template.docx
  • Uploaded: 2013-05-16 10:04:00 / 3036
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Formal Design with blue vertical lines

Neutral formal corporate cover layout. The color of blue sidebar can be easily changed to match your corporate style.

  • Size: 183 B
  • Downloads: 27618
  • Filename: formal-design-with-blue-vertical-lines.docx
  • Uploaded: 2013-05-16 10:06:00 / 3038
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Dark Blue Weaves Research Report

Research report cover sample idea with curvy design element for report header.

  • Size: 183 B
  • Downloads: 17636
  • Filename: dark-blue-weaves-research-report.docx
  • Uploaded: 2013-05-16 10:07:00 / 3040
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Purple circles Abstract template design

Geometrical simple design with half-circles in the header and footer.

  • Size: 183 B
  • Downloads: 8110
  • Filename: purple-circles-abstract-template-design.docx
  • Uploaded: 2013-05-16 10:09:00 / 3042
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  • Size: 44 KB
  • Downloads: 31348
  • Download: zip and docx
  • Uploaded: 2013-05-16 09:58:00 / 3030

FEATURED TEMPLATE

Formal title page template

Very simple basic corporate cover page.

Attaching a cover letter to a business report is expected if you're an outside independent contractor hired to write the report for a client. But even if you're an employee of a company and wrote the report for your boss, a cover letter is an appreciated finishing touch to the project. When preparing a cover letter for a report, follow a standard format and include some basic information.

1. Set up the format for your letter. Use standard 8 1/2" by 11" stationery and a 1" margin all the way around. If possible, choose the same font that is used in the report, or at least one that is similar and easy to read.

2. Type your name and return address at the top of the page if you are an independent contractor. Skip a line and enter the date on which you deliver the report. Skip another line and enter the name, title and address of the person who'll be receiving the report. Skip a line, then enter the salutation, beginning with " Dear Mr.," "Dear Ms." or whatever title is appropriate, followed by the recipient's last name. In business correspondence, a colon should follow the salutation. Skip another line before beginning your letter.

3. Explain in your first paragraph that the report is attached, and include the topic of the report. A good way to begin might be, "The report you requested on alternate marketing strategies for the Midwest is attached." This first paragraph, as well as the rest of your cover letter, should be brief and to the point.

4. Provide an overall summary of the report in the second paragraph. You don't have to go into too much detai l-- in fact, it's best to be as concise as possible. One example might be, "Section 1 examines the current strategy and its pros and cons. Section 2 provides a recommended new strategy. Suggestions for how to implement the strategy are provided in Section 3."

5. Include a brief mention of people who assisted you with the report in the following paragraph, if their names don't appear on the document itself. If you're an independent contractor, this might not be necessary. But if you prepared your report for the company you work for, it's professional courtesy to mention other employees that assisted you. One way to accomplish this would be to say, "Joe Mark and Phil Straight from the Marketing Department assisted me by providing sales statistics for the Midwestern region. Their help was greatly appreciated."

6. Conclude your letter by thanking the addressee for the opportunity and providing your phone extension and e-mail address. One example might be, "Thank you, Mr. Smith, for entrusting me with this report for you and the Executive Committee. If you have questions, please don't hesitate to call me at ext. 123 or e-mail me at Employee@ABCompany.com."

Tip

  • Even if you submit your report by e-mail, a cover letter is still a professional touch. Follow these same guidelines to create a cover letter document that you can send along with your report. Be sure to title the document "Cover Letter" or something similar so the recipient knows to read it first.

About the Author

In addition to a successful career as a professional writer, Cindy White spent several years in mid-management positions for a Fortune 500 company. Prior to that, she enjoyed her tenure as a technical writer and technical documentation supervisor in the manufacturing industry. She holds a bachelor's degree in English from the University of Nevada-Reno.

Photo Credits

  • Hemera Technologies/AbleStock.com/Getty Images

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